John Innes Centre
Sainsbury Laboratory
Earlham Institue
Quadram Institute Bioscience
The NBI Partnership provides non-scientific support services to the Norwich Bioscience Institutes

Vacancy Details: Learning & Development Administrator

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NBI Partnership

The NBI Partnership provides non-scientific services to the John Innes Centre (JIC), Quadram Institute Bioscience (QIB), Earlham Institute (EI) and The Sainsbury Laboratory (TSL). All of these organisations carry out scientific research funded by the UK Government, European Union, Charitable and Industrial Sponsors. The Partnership employs around 150 staff to cater for the needs of approximately 1500 Research Staff, Students and Visiting Scientists who are all located in close proximity on the Norwich Research Park.

The John Innes Centre, Quadram Institute Bioscience, the Earlham Institute and The Sainsbury Laboratory are registered charities (No’s 223852, 1058499, 1136213 and 106550) and are Equal Opportunity Employers..

disability confident employer

Post Number1002939
Job TitleLearning & Development Administrator
Closing Date7 Jan 2018
Starting Salary£18,720 - £20,800
Hours per week 15
Expected/Ideal Start Date 28 Jan 2018
Months Duration 11
Main purpose of the job The overall purpose of the role is to provide administrative support to assist the delivery of Learning and Development (L&D). The L&D Administrator will possess excellent organisation and communication skills, have a proactive and professional approach. Combined with these skills they will have a genuine interest in working within a Human Resources environment.
Department Human Resources
Advert Text Learning and Development Administrator

The Norwich BioScience Institutes (NBI) have an exciting opportunity for a part-time Learning and Development Administrator to join their busy Human Resources department.


The NBI Partnership provides an exciting and stimulating multidisciplinary environment in which to work. Set in 230 hectares of parkland, we are an equal opportunities employer with a comprehensive benefits package to include; competitive starting salaries, free parking, defined contribution pension scheme, generous holiday entitlement and excellent recreational and leisure facilities.

The role:

Working with the Learning & Development team, this post will provide general administrative support for training activities, programmes and processes; maintaining up to date training records and databases, dealing with telephone and email queries, creating and updating systems for recording student training programmes as well as the scanning and filing of related invoices.

The ideal candidate:

•     5 GCSE’s at grade C or equivalent, including maths and English
•     Previous experience of working within an office environment
•     Excellent computing skills, including experience of working with Excel, Word, Outlook and PowerPoint
•     Operational knowledge and ability to create and maintain electronic records systems and databases
•     Exceptional attention to detail and written accuracy
•     Training administration experience (desirable)
•     Strong organisational and interpersonal skills

The successful candidate will possess excellent organisation and communication skills, with a professional and proactive approach to their work.

Additional information:

Salary on appointment will be within the range £18,720 to £20,800 per annum depending on qualifications and experience. This post is working 15 hours per week for a contract ending 8th December 2018.

For further information and details of how to apply, please visit our web site or contact the Human Resources team on 01603 450462 or quoting reference 1002939.

As a Disability Confident employer, we guarantee to offer an interview to all disabled applicants who meet the essential criteria for this vacancy.

The closing date for applications will be 7th January 2018
Key relationships •     Supporting the L&D team
•     Working closely with the HR team
•     Liaising with the graduate studies office administrators
•     Communicating with staff and students and those who are internal course facilitators
•     Liaising with a wide range of external experts and trainers/facilitators
Main Activities & ResponsibilitiesPercentage
1.) Working within L&D to support the administration of activities, programmes, projects and processes: • Assist with the planning, organisation and coordination of training events. • Maintain up to date department records, training records, databases, contacts and spreadsheets. • Handle incoming and outgoing correspondence for the team politely and courteously by telephone and email. • Arrange appointments, events and meetings both internally and externally. • Monitor, record and analyse requests for training, providing information to the L&D Advisor and Manager. • Update student’s training records, PDP logs and produce records for examination. • Assist with budget administration, to include tracking and recording of invoices, filing and scanning. • Produce course materials, including packs, badges and registration sheets. • Send joining instructions, pre-course materials and relevant information to staff and students. 2.) Support the L&D team in the management of internal and external events: • Assist with the communication and coordination of training delivery with facilitators, including room set-up and close-down, booking of venues, rooms, catering and equipment. 3.) Support the administration of learning and development evaluation mechanisms, collate evaluation data and produce initial drafts for evaluation reporting. 4.) Promote and advertise learning and development activities and opportunities; using the internal intranet system and e-flyers100

Education & QualificationsRequirementImportance
5 GCSE’s at grade C or above, including maths and EnglishEssential
Administration qualificationDesirable

Specialist Knowledge & SkillsRequirementImportance
Ability to set up and maintain databasesEssential
Excellent computing skills, including experience of working with Excel, Word, Outlook and PowerPointEssential
Exceptional attention to detail and written accuracyEssential
Ability to organise and prioritise own workload and deal with confidential informationEssential

Relevant ExperienceRequirementImportance
Previous experience of working within an office environmentEssential
Learning and Development experience desirableDesirable

Interpersonal & Communication SkillsRequirementImportance
Strong organisational and interpersonal skillsEssential
Strong verbal and numerical skillsEssential
Confident individual who enjoys working in a teamEssential

Additional RequirementsRequirementImportance
Promotes equality and values diversityEssential