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The NBI Partnership provides non-scientific services to the John Innes Centre (JIC), Quadram Institute Bioscience (QIB), Earlham Institute (EI) and The Sainsbury Laboratory (TSL). All of these organisations carry out scientific research funded by the UK Government, European Union, Charitable and Industrial Sponsors. The Partnership employs around 150 staff to cater for the needs of approximately 1500 Research Staff, Students and Visiting Scientists who are all located in close proximity on the Norwich Research Park.
The John Innes Centre, Quadram Institute Bioscience, the Earlham Institute and The Sainsbury Laboratory are registered charities (No’s 223852, 1058499, 1136213 and 106550) and are Equal Opportunity Employers..
- Job Title
- Head of Research Grants and Contracts
- Post Number
- Closing Date
- 31 May 2018
- Starting Salary
- £61,750 - £68,200
- Hours per week
- Months Duration
Main purpose of the job
Senior leadership role within the NBI Partnership (NBIP) responsible for leading the team which supports the Norwich Bioscience Institutes (NBI) in identifying and realising external funding opportunities.
The post holder plays a key part in the delivery of the Institutes’ science strategy and policy through identifying sponsored funding opportunities, providing strategic and specialist advice on funding submissions, managing grants processes at all stages from pre-award to audit and ensuring institutional and regulatory compliance. This includes leading the management of research related contracts to protect freedom to operate, determination of risks, mitigation of liabilities and liaising with key stakeholders on the IP portfolio for the NBI.
Enabling the achievement of stated research plans and research excellence, the postholder has impact across the whole science base of research leaders at the NBI.
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The Research Grants and Contracts Team plays a key role in supporting the world class science of the Norwich Bioscience Institutes (NBI) through identifying funding opportunities, increasing the volume of externally funded research activity and managing grant income.
The team negotiates and administers all stages of the grant process from pre-award to audit, proactively engaging with scientists and ensuring institutional and regulatory compliance.
The service provides expert advice on grant submissions, a large and varied portfolio of awarded projects and other contracts. It develops informed project budgets, advises on policy, risks and liabilities and liaises with key stakeholders on the IP portfolio.
Head of Research Grants and Contracts
c. £61,750 to £68,200 per annum with excellent benefits package
Join our senior management team at the NBI Partnership, providing support services to world leading scientific research institutes.
The Head of Research Grants and Contracts will lead and manage the Research Grants and Contracts Team, which supports the world class science delivered by the Earlham Institute (EI), the John Innes Centre (JIC), Quadram Institute Bioscience (QIB) and The Sainsbury Laboratory (TSL). The Research Grants and Contracts Team plays a key role in identifying funding opportunities, increasing the volume of externally funded research activity and managing the grant income of the Institutes.
As a senior leader, the Head of Research Grants and Contracts will contribute to strategy, policy and corporate decision making to support the delivery of the Institutes’ science strategies. The postholder will be responsible assisting the Institutes to maximise the funding potential of bioscience, forecasting future grant income, providing advice on funding submissions, all stages of contract management from pre-award to audit and drafting and negotiating contracts. They will lead and deliver a proactive service through effective management of the Research Grants and Contracts Team, grant funding activities and research systems, ensuring institutional and regulatory compliance.
The successful candidate will have a proven track record of successfully participating in complex research bidding to strategic funders, with the ability to manage a mixed portfolio of activity and competing demands. They will be a strategic leader with the interpersonal skills to inspire confidence with colleagues and external partners at all levels. They must also be able to work collaboratively and to consider the bigger picture when making decisions, with an open and imaginative approach to problem solving and experience of successfully managing complex grants processes. A PhD in a science field is desirable.
The NBI Partnership is an equal opportunities employer and values diversity in the workplace.
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Institute Directors and their senior leadership teams, Heads of Support Services, Heads of Departments and Group/Project/Research Leaders.
The post holder will also maintain effective working relationships with contacts in BBSRC/UKRI and other funding bodies.
Main Activities & Responsibilities
- Leadership and Management
• Contribute to policy, strategy and corporate decision making of the Institutes through direct contact with Directors and through membership of the Senior Management Committees.
• Lead the Research Grants and Contracts Team to deliver an excellent, customer focussed service to support the Institutes
• Develop a high-performance culture, informed by regular feedback, monitoring performance against key performance indicators and providing appropriate mentoring, support and development for team members.
• Determine departmental work priorities and manage workflow, application support and contract management within the Research Grants and Contracts Team, ensuring appropriate support for researchers.
• Manage the resource budget allocated to the Research Grants and Contracts Team to maximise effectiveness and efficiency.
- Contract Management
• Draft, analyse and negotiate research contracts on behalf of the Institutes, provided by both public and private sector external bodies.
• Act as administrative authority for EI, JIC and QIB and signatory for all research contracts.
• Ensure contractual, legal and ethical compliance in respect of research contracts, managing and mitigating potential liabilities.
• Protect science’s freedom to operate and reputation.
- Review of research activity to support policy and strategy
• Lead the management of process and procedures for research activity data management.
• Undertake analysis to provide reports and strategic advice to the Directors and senior management on income generation, bidding strategies and achieving a balanced portfolio for sustainability.
• Regularly provide forecast information on external income and, in collaboration with the Finance Director, communicate overall Institutional research performance.
• Manage reporting to research sponsors, e.g. BBSRC GABRIEL return, Researchfish annual returns, open access compliance reporting, etc.
- Specialist advice
• Identify and communicate sponsored funding opportunities aligned with NBI strategy and advise scientists on bidding strategies.
• Provide strategic help and editorial input to major grant submissions such as the Institute Strategic Programmes and Core Capability Grant.
• When Project Manager capacity is exceeded, help develop grant submissions including the provision of editorial input and strategic advice on project management.
• Contribute to and, where required, coordinate grant submission review panels across the Institutes, or oversee appropriate input from the team.
• Provide advice to help resolve contractual/project management issues related to grants.
• Review, advise on and draft other relevant contractual agreements, including collaboration, consultancy and partnering agreements.
• Contribute to training for grant writing and fellowship submissions.
- Relationship Management
• Build strong relationships with the Norwich Research Park LLP, University of East Anglia, BBSRC and other relevant campus teams.
• Maintain links with peers and relevant individuals in key institutions and the research funding environment, including UKRI, ARMA UK, UKRO, European research programmes and private and charitable sector funders.
- Other responsibilities
• Oversight of IP, including facilitating scientific freedom to operate and exploit research results. Liaise with Institute Business functions, PBL and other third-party technology transfer companies (if appropriate) to ensure the interests of the Institutes are protected.
• Any other activities which would reasonably fall within the remit of the role.
Education & Qualifications
- Degree in a science or contract management related field
- Membership of ARMA or other relevant professional bodies
- PhD in a science field
Specialist Knowledge & Skills
- An excellent understanding of the principles and practice of contract negotiation and management, costing, pricing and budgeting
- An excellent understanding of the academic environment, research culture in higher education and research institutes gained through experience in an equivalent role
- Excellent IT and numeracy skills, including data management
- Ability to cope with ambiguity, complexity and consider the big picture implications of actions
- Significant experience of contract law and developing contracts.
- Proven ability to manage a mixed portfolio of activity, juggling competing demands and meeting deadlines whilst always maintaining attention to detail
- A proven, sustained record of successfully participating in complex research bidding to strategic funders and post award management
- Substantial experience of interaction with the Research Councils and other public and private research funders relevant to NBI, and authoritative knowledge of their funding calls and operational policy
- Budget management experience
- A proven record of inter-disciplinary working
- Ability to develop comprehensive strategic research reporting and modelling
- Experience of successfully managing change
- Experience of Intellectual Property management and protection
- Experience of contributing to the development of academic strategy relating to research, knowledge exchange and innovation
Interpersonal & Communication Skills
- Ability to work collaboratively
- Ability to communicate cogently and persuasively in writing, meetings, and in presentations
- Clear logical approach to problem solving
- Adaptable and resilient
- Strong organisational skills, with the ability to manage complex projects and prioritise workloads to meet competing deadlines
- Confident and effective leader and manager with proven ability to lead a team, ensuring a customer focused and proactive service
- Ability to think strategically, while influencing and effectively negotiating
- Excellent interpersonal skills, inspiring confidence with colleagues and external partners at all levels
- Ability to articulate a strategy for research grant and contract services in the context of the Institute’s objectives
- Ability to establish processes and procedures to forecast and track overall research revenues
- Promotes equality and values diversity
- Willingness to embrace the values and behaviours of the Partnership, ensuring it is a great place to work