- Job Title
- HR Payroll Advisor
- Post Number
- Closing Date
- 27 Aug 2019
- Starting Salary
- £24,815 - £30,270
- Hours per week
- Expected/Ideal Start Date
- 01 Oct 2019
- Months Duration
Main Purpose of the Job
The post holder is responsible processing the monthly payroll for approximately 800 plus employees, over 5 payrolls, in a competent and professional manner.
Ensuring accurate and timely in-house payroll in accordance with contractual and statutory regulations. Responsible for dealing with new starters, leavers, processing the payment of salaries, overtime and allowances through a computerised payroll system. Providing advice to staff in relation to pay, tax, pension and NI.
Accurate and timely processing of pension data.
Reporting to HR Services & Payroll Manager. Working closely with other members of the HR Team, Finance and IT Departments.
External: HMRC, Aviva, NEST, JSS pension administrators, Sodexo Employee Benefits (childcare vouchers/Cycle to work).
Main Activities & Responsibilities
- 1. Manage the PAYE process from start to finish
• New starters - processing new starters in a timely manner to ensure they are on the payroll system from day one.
• Auto Enrolment - ensuring staff are informed of pension postponement arrangements in relation to NEST. Maintain records relating to auto enrolment.
• Processing monthly salaries, overtime, changes to contracts, extensions, hours etc. Liaise with HR colleagues with regards to contract changes.
• Processing leavers - acknowledging resignations, retirements, end of contracts. Advising of annual leave entitlement and processing statutory redundancy payments.
• Pension administration - processing new joiners with regards to Aviva and NEST.
• Childcare Vouchers - ensure monthly vouchers are requested on time and payroll deductions processed.
• Cycle to Work - ensure monthly payments are processed and accurate records maintained.
• Ensure both contractual and statutory maternity payments are processed accurately.
• Employee Benefits - Ensuring joiners and leavers are processed.
• Month end processes/payroll checks
• Process Aviva pension deductions and upload directly to Aviva.
• Process NEXT deductions and upload to NEST.
• Process purchase of annual leave requests.
• Provide reports to HR Managers, senior management and auditors as requested.
• Ensure payroll related information on HR intranet is maintained.
• Ensuring payroll desk notes are maintained.
- 2. Provide payroll advice and reports
• Provide accurate advice to staff regarding salaries, pensions, maternity pay, sickness entitlement, salary sacrifice schemes.
• Provide advice to HR managers and staff with regards to maternity, sick pay, pensions.
• Monitor sickness absence with regards to entitlement to paid sickness absence.
• Preparation of periodic and annual report data as required by HR Managers.
- 3. Other Duties
• To maintain the highest standards of confidentiality.
• To carry out other duties within the HR team as assigned by the HR Payroll and Services Manager, which are commensurate with the general functions of HR and grading of the post.
Education & Qualifications
- Five GCSEs (A-C), including Maths and English (or equivalent)
- CIPP qualified
Specialist Knowledge & Skills
- Experienced Payroll Administrator who has managed payroll with minimal supervision
- Comprehensive understanding of Payroll processes from start to finish
- Working knowledge of tax, NI, pensions and other deductions, together with an understanding of the relationship between payroll and finance
- Proven working knowledge of Microsoft packages, such as Excel, Word
- Is aware of, and complies with, information security procedures, including confidentiality and data protection at all times
- Experience of using databases/recruitment systems and/or payroll system
- Understanding of contracts of employment and conditions of service
- Providing advice to staff in relation to pay, tax, pension and NI
- Proven ability to work on own initiative
- Experience within a busy HR environment
Interpersonal & Communication Skills
- Able to use a range of communication skills effectively when working with team, manager, senior staff and senior scientists and external contacts both orally or in writing
- Awareness of need for confidentiality, tact, discretion and diplomacy
- Proven organisational skills to meet a range of deadlines and prioritise work accordingly
- A team player willing to accept responsibility for contributing to the overall success of the HR team
- Excellent time management skills
- Able to evaluate and develop own practice, reflect and identify self-development needs proactively
- Ability to write letters and reports as needed
- Attention to detail
- Understanding of and promoting of equality and diversity
- Willingness to embrace the expected values and behaviours of all staff at the Partnership, ensuring it is a great place to work
- Able to present a positive image of self and the NBI Partnership
- Willingness to work outside of standard working hours when required
- Awareness of information security procedures, including confidentiality and data protection/GDPR at all times
- Promotes equality and values diversity
Who We Are
The NBI Partnership provides non-scientific services to the John Innes Centre (JIC), Quadram Institute Bioscience (QIB), Earlham Institute (EI) and The Sainsbury Laboratory (TSL). All of these organisations carry out scientific research funded by the UK Government, European Union, Charitable and Industrial Sponsors. The Partnership employs around 140 staff to cater for the needs of approximately 1100 Research Staff, Students and Visiting Scientists who are all located in close proximity on the Norwich Research Park.
The John Innes Centre, Quadram Institute Bioscience, the Earlham Institute and The Sainsbury Laboratory are registered charities (No’s 223852, 1058499, 1136213 and 106550) and are Equal Opportunity Employers..
This post sits within the Human Resources Team in the NBI Partnership Ltd. The NBI Partnership Ltd provides non-scientific services to John Innes Centre, Quadram Institute Bioscience, Earlham Institute and The Sainsbury Laboratory.
The Human Resources team provides support and guidance to managers and staff throughout the John Innes Centre, Qudaram Institute and The Earlham Institute, on everything to do with people. Services span the whole employment experience from recruitment, performance and absence management to training and development, pay and benefits and leaving processes. They work pro-actively alongside Science to ensure that people’s skills and potential are realised. The team are also responsible for ensuring that the Institutes are both legally compliant with Employment Legislation and following accepted best HR practice.
HR Payroll Advisor
The Norwich BioScience Institutes Partnership (NBIP) have an exciting opportunity for a HR Payroll Advisor to join their busy Human Resources department.
The NBI Partnership provides an exciting and stimulating multidisciplinary environment in which to work. Set in 230 hectares of parkland, we are an equal opportunities employer with a comprehensive benefits package to include; competitive starting salaries, free parking, defined contribution pension scheme, generous holiday entitlement and excellent recreational and leisure facilities.
The Human Resources team provides support and guidance to managers and staff throughout the John Innes Centre, Quadram Institute and The Earlham Institute, on everything to do with people. Services span the whole employment experience from recruitment, performance and absence management to training and development, pay and benefits and leaving processes. They work pro-actively alongside Science to ensure that people’s skills and potential are realised. The team are also responsible for ensuring that the Institutes are both legally compliant with Employment Legislation and following accepted best HR practice.
An experienced Payroll Advisor is required to process the monthly payroll for approximately 800 employees, over 5 payrolls.
• Competent and professional with up to date payroll legislation knowledge including HMRC.
• Handling queries and providing advice to staff in relation to salaries, tax, pensions, salary sacrifices and NI.
• Responsible for ensuring accurate and timely in-house payroll is processed in accordance with contractual and statutory regulations.
• The successful applicant would be responsible for dealing with all starters, leavers, changes, overtime, pensions, auto-enrolment, salary sacrifice schemes and allowances via the payroll system.
• In addition, processing pension data directly with NEST and Aviva.
• Key contact for employee benefits scheme.
The ideal candidate:
The successful candidate will be an experienced Payroll Administrator who has processed payrolls with minimal supervision. The ability to work competently under pressure and to multi task is essential. Applicants should be proactive and highly organised with good time management skills and attention to detail. Excellent MS Excel and Word skills are essential.
Salary on appointment will be within the range £24,815 to £30,270 per annum depending on qualifications and experience. This is a full time post offered on a permanent basis.
As a Disability Confident employer, we guarantee to offer an interview to all disabled applicants who meet the essential criteria for this vacancy.
The closing date for applications will be 27 August 2019.