John Innes Centre
Sainsbury Laboratory
Earlham Institue
Quadram Institute Bioscience
The NBI Partnership provides non-scientific support services to the Norwich Bioscience Institutes

Vacancy Details: Training Co-ordinator

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NBI Partnership

The NBI Partnership provides non-scientific services to the John Innes Centre (JIC), Quadram Institute Bioscience (QIB), Earlham Institute (EI) and The Sainsbury Laboratory (TSL). All of these organisations carry out scientific research funded by the UK Government, European Union, Charitable and Industrial Sponsors. The Partnership employs around 150 staff to cater for the needs of approximately 1500 Research Staff, Students and Visiting Scientists who are all located in close proximity on the Norwich Research Park.

The John Innes Centre, Quadram Institute Bioscience, the Earlham Institute and The Sainsbury Laboratory are registered charities (No’s 223852, 1058499, 1136213 and 106550) and are Equal Opportunity Employers..

disability confident employer

Post Number1002396
Job TitleTraining Co-ordinator
Closing Date30 Jun 2017
Starting Salary£24,000 - £25,000
Hours per week 37
Expected/Ideal Start Date 01 Aug 2017
Months Duration Indefinite
Main purpose of the job •     Co-ordinate, schedule and administer the training and development for staff and students based at the John Innes Centre, The Sainsbury Laboratory, Quadram Institute, Earlham Institute and NBI Partnership.
•     To assist in equipping staff and students with the knowledge, practical skills and motivation to carry out work-related tasks and developing them as future scientists through maintenance and development of the administrative processes.
•     To manage the administration of training and development activities in the Institutes and Partnership, developing the annual training calendar, arranging training providers, coordinating and managing training events.
Department Human Resources
Group Details The Norwich Bioscience Institutes (NBI) carry out internationally renowned scientific research and training in the fields of plant, microbial, food and genome research and are based at the Norwich Research Park on the outskirts of Norwich.

The NBI already has strong and innovative training and development programmes for everyone from aspiring undergraduates and PhD students to post-doctoral scientists and experienced staff.

The Training Coordinator will maintain, develop and improve our training and development processes and programmes working with science faculty, support functions and the HR team.
Advert Text Training Co-ordinator
Full Time 37 Hours Per Week £24,000 - £25,000 per annum

The NBI Partnership has an exciting opportunity to join our HR Team as the Training Co-ordinator. The HR team provides a full range of HR services to internationally renowned Norwich Bioscience Institutes.

We are seeking to appoint a motivated and highly organised individual who will play a key role in co-ordinating training for a wide range of people from aspiring undergraduates, PhD students to post-doctoral scientists and experienced staff across the scientific institutes based in Norwich.

This is a busy and varied role which will involve organising and co-ordinating training activity and liaising with a number of key stakeholders. The successful applicant will be a strong administrator and team player, with excellent interpersonal skills that will enable them to build successful working relationships.

Experience of working within a scientific or higher education institute would be an advantage, as would a CIPD Training Qualification.

Salary on appointment will be within the range £24,000 to £25,000 per annum depending on qualifications and experience. This post is for an indefinite contract.

For further information and details of how to apply, please visit our web site or contact Human Resources, Norwich BioScience Institutes Partnership, Norwich Research Park, Colney, Norwich, NR4 7UH, UK, 01603 450149 quoting reference 1002396.

As a Disability Confident employer, we guarantee to offer an interview to all disabled applicants who meet the essential criteria for this vacancy.

The closing date for applications will be 30th June 2017.

The closing date should be treated as a guide. We reserve the right to close the vacancy once we have received sufficient applications, so we advise you to submit your application as early as possible to prevent disappointment.
Key relationships Internal: Directors, Managers, Staff, PhD Students, HR team.

External: Training Providers, BBSRC, UEA, other Research Institutes.
Main Activities & Responsibilities
1.     Maintain appropriate records on training spend and training activity.

•     Maintain and develop the NBI training systems to record both training and development activities undertaken by individuals, their training needs while ensuring statutory training requirements are met;
•     Manage the NBI appraisal recording process and log all training requests resulting from the performance management process;
•     Record all ‘adhoc’ training requests on the Database;
•     Record and monitor all NBI training spend and provide regular reports.
•     Consider the costs of planned programmes, ensure value for money and keep within budget ensuring appropriate approval is obtained.
2.     Take responsibility for issuing and improving HR Management Information (MI).

•     Prepare Management Information (MI) on training activity (including annual returns, Strategic HR Committees) as required;
•     Issue monthly/quarterly MI to Institute Committees and Management.
•     Work with computing to identify system improvements leading reducing administration and improving efficiency.
3.     Organise training events and manage the JIC Training Centre.

•     Manage the administration of internal and external training events.
•     Manage bookings for the JIC Training Centre and its general running including the setting up of courses and IT equipment.
•     Ensure the training information on the intranet is easily accessible and regularly reviewed.
4.     Provision of advice on training and development

•     Identify training needs and develop training plans through job analysis, appraisal reports and regular consultation with relevant managers.
•     Provide training and development advice to a range of staff on the most appropriate training solutions.
•     Manage queries from staff and students providing advice where necessary.
5.     Monitor and measure the effectiveness and quality of training activities.

•     Collect and collate feedback/evaluations from all training activities, making recommendations for areas of improvement where appropriate;
•     Produce KPI reports.
6.     Monitoring of students to ensure their training needs are met.

•     Help to monitor student progression through the Postgraduate Training programme;
•     Work with students as directed to support development of individual Personal Development Plans;
•     Take part in the induction for new students each year and make them aware of the support available to them.
7.     General

•     Support the delivery of the annual appraisal process, including managing the administration of the Appraisal System, responding to enquiries and maintaining on-line guidance, support materials and effective liaison with stakeholders across the Institutes / Partnership.
•     Source and identify training suppliers ensuring value for money and compliance with agreed procurement practices;
•     Contribute to project work when required and work with the team to deliver HR strategy;
•     Assist with general office administration.
•     Undertake any other duties as reasonably required and commensurate with the role.

Education & QualificationsRequirementImportance
Good standard of education with a minimum of 5 GCSE qualifications (or equivalent)Essential
Graduate or equivalent level of qualificationDesirable
CIPD / Training QualificationDesirable
Understanding of scientific training methods and types Desirable

Specialist Knowledge & SkillsRequirementImportance
Excellent MS Office and reporting skills Essential
Proficient with standard office PC applications and HR and training databasesEssential
Experience of using new technology to support training delivery, e.g. on-line and audio visual equipment Desirable

Relevant ExperienceRequirementImportance
Experience working as part of a HR/Training TeamEssential
Experience working with external training providersEssential
Successful organisation of high frequency training eventsEssential
Prioritisation, multi tasking skills and organisation skills of managing your time and meeting deadlines. Essential
Experience of working within a scientific or higher education instituteDesirable
Track record of administering training budgetDesirable

Interpersonal & Communication SkillsRequirementImportance
Excellent written and verbal communication skills Essential
A strong team player but capable also of acting on own initiative and offering new ideasEssential
Excellent time management and organisational skillsEssential
Ability to prioritise competing demands and ensure key deadlines are metEssential
Good analytical skillsEssential
Strong interpersonal skills that enable enable you to work with people at all levels, motivate others and challenge where necessary. Essential
Ability to build good working relationships with colleagues.Essential
Proactive and flexible approach.Essential
Excellent customer service skills with a “can do” attitude.Essential
Creative approach to problem solvingDesirable
Negotiation skillsDesirable

Additional RequirementsRequirementImportance
Promotes equality and values diversityEssential
Personal commitment to improving your own knowledge and skillsEssential
Willingness to embrace the expected values and behaviours of all staff at the NBI, ensuring it is a great place to workEssential
Ability to maintain confidentiality and security of information where appropriate.Essential