Training Administrator
Post Details
Job Title
Training Administrator
Post Number
Closing Date
7 Jun 2023
Starting Salary
£26,600 - £28,950
Hours per week
Months Duration
Flexible Options
Although full-time hours are available, applications from those interested in working part-time hours are also welcomed.
If suitable applications are received, this post could be filled on a job-share basis.

Job Description

Main Purpose of the Job

Co-ordinate, schedule and administer the training and development for staff and students based at the John Innes Centre, The Sainsbury Laboratory, Quadram Institute Bioscience, Earlham Institute and NBI Partnership.

Manage the administration of training and development activities in the Institutes and Partnership, developing the annual training calendar, arranging training providers, coordinating and managing training events.

Assist the HR Team with training and development initiatives.

Key Relationships

Internal: Managers, staff, PhD Students, the Graduate Schools Office and the HR team.

External: Training Providers, UEA and other Research Institutes.

Main Activities & Responsibilities

Maintain appropriate records on training spend and training activity.
• Maintain and develop the NBI training systems to record both training and development activities undertaken by individuals, their training needs while ensuring statutory training requirements are met
• Manage the NBI appraisal recording process and log all training requests resulting from the performance management process
• Monitor and action 'ad-hoc' training requests
• Record and monitor all NBI training spend and provide regular reports
• Consider the costs of planned programmes, ensure value for money and keep within budget ensuring appropriate approval is obtained.
Take responsibility for issuing and improving Training Management Information (MI).
• Prepare Management Information (MI) on training activity (including annual returns, Strategic HR Committees) as required
• Issue monthly/quarterly MI to Institute Committees and Management
• Work with computing to identify system improvements leading reducing administration and improving efficiency.
Organise training events and manage the NBI Training Centre.
• Manage the administration of internal and external training events
• Manage and monitor bookings for the Training Centre and its general running including the setting up of courses and IT equipment
• Ensure the training information on the intranet is easily accessible and regularly reviewed.
Provision of advice on training and development.
• Identify training needs and develop training plans through appraisal reports and regular consultation with relevant managers together with the Training Manager
• Manage queries from staff and students providing advice where necessary.
Monitor and measure the effectiveness and quality of training activities.
• Collect and collate feedback/evaluations from all training activities, making recommendations for areas of improvement where appropriate
• Produce KPI reports.
Monitoring of students training requirements to ensure needs are met.
• Help to monitor student progression through the Postgraduate Training programme
• Participate in the induction for new students each year and make them aware of the support available to them
• Support student with queries about their training pathways.
• Support the delivery of the annual appraisal process, including responding to enquiries and maintaining on-line guidance, support materials and effective liaison with stakeholders across the Institutes / Partnership.
• Source and identify training suppliers ensuring value for money and compliance with agreed procurement practices
• Contribute to project work when required and work with the team to deliver HR & Training strategy
• Assist with general office administration
• Undertake any other duties as reasonably required and commensurate with the role.

Person Profile

Education & Qualifications

Good standard of education with a minimum of 5 GCSE qualifications (or equivalent)
Graduate or equivalent level of qualification
CIPD / Training Qualification

Specialist Knowledge & Skills

Excellent reporting skills
Proficient with standard MS Office applications as well as HR and training databases
Experience of using technology to support training delivery, e.g. on-line, hybrid and audio visual equipment
Understanding of (scientific) training methods and types

Relevant Experience

Experience working as part of a HR/Training Team
Experience working with external training providers
Successful organisation of high frequency training events
Track record of administering training budget

Interpersonal & Communication Skills

A strong team player but capable also of acting on own initiative and offering new ideas
Excellent time management and organisational skills
Ability to prioritise competing demands and ensure key deadlines are met
Excellent customer service skills
Strong interpersonal skills that enable enable you to work with people at all levels, motivate others and challenge where necessary
Proactive and flexible approach
Good analytical skills
Excellent written and verbal communication skills
Ability to build good working relationships with colleagues
Creative approach to problem solving

Additional Requirements

Attention to detail
Willingness to embrace the expected values and behaviours of all staff at the NBI, ensuring it is a great place to work
Ability to maintain confidentiality and security of information where appropriate
Able to present a positive image of self and the Partnership
Promotes equality and values diversity
Personal commitment to improving your own knowledge and skills
Willingness to work outside standard working hours when required

Who We Are

NBI Partnership

The NBI Partnership provides non-scientific services to the John Innes Centre (JIC), Quadram Institute Bioscience (QIB), Earlham Institute (EI) and The Sainsbury Laboratory (TSL). All of these organisations carry out scientific research funded by the UK Government, European Union, Charitable and Industrial Sponsors. The Partnership employs around 140 staff to cater for the needs of approximately 1100 Research Staff, Students and Visiting Scientists who are all located in close proximity on the Norwich Research Park.

The John Innes Centre, Quadram Institute Bioscience, the Earlham Institute and The Sainsbury Laboratory are registered charities (No’s 223852, 1058499, 1136213 and 106550) and are Equal Opportunity Employers.

For more information about working at NBI Partnership, please click here.


Human Resources

Group Details

The Norwich Bioscience Institutes (NBI) carry out internationally renowned scientific research and training in the fields of plant, microbial, food and genome research and are based at the Norwich Research Park on the outskirts of Norwich.

The NBI already has strong and innovative training and development programmes for everyone from aspiring undergraduates and PhD students to post-doctoral scientists and experienced staff.

The Training Administrator will maintain, develop and improve our training and development processes and programmes working with the HR team, Graduate Studies Office and colleagues across NBI.

Living in Norfolk


Training Administrator

The Norwich Bioscience Institutes Partnership (NBIP) has an exciting opportunity for a Training Administrator to join their busy Human Resources department.


The Norwich Bioscience Institutes are a cluster of internationally renowned research organisations, working to tackle major challenges of the 21st Century – the sustainability of our environment, our food supplies and healthy ageing. 

The NBI Partnership provides high quality, non-scientific support services for the diverse community of staff, students and visiting workers at the Institutes (the Earlham Institute, John Innes Centre, The Sainsbury Laboratory and Quadram Institute Bioscience) and for the NBI Partnership.

Based on the Norwich Research Park amongst 230 hectares of parkland, you will be joining a committed, professional and welcoming team.  In addition, you will enjoy a competitive salary and annual leave, our defined contribution pension scheme, excellent recreational facilities and a range of other employee benefits.

The Human Resources team provides support and guidance to managers and staff throughout the institutes, on everything to do with people. Services span the whole employment experience from recruitment, performance and absence management to training and development, pay and benefits and leaving processes. They work pro-actively alongside science to ensure that people’s skills and potential are realised. The team are also responsible for ensuring that the institutes are both legally compliant with Employment Legislation and following accepted best HR practice.

The role:

We are seeking to appoint a motivated and highly organised individual who will play a key role in co-ordinating training for a wide range of people from aspiring undergraduates, PhD students to postdoctoral scientists and experienced staff across the scientific institutes based in Norwich. This is a busy and varied role which will involve organising and co-ordinating training activity and liaising with staff across NBI.

The ideal candidate:

The successful applicant will be a strong administrator and team player, with excellent interpersonal skills that will enable them to build successful working relationships. Previous experience working in an HR/Training Team and working with external training providers is essential.

Additional information:

Salary on appointment will be within the range £26,600 to £28,950 per annum depending on qualifications and experience. This is a full-time post offered on an indefinite basis.

Please note, this post does not meet UKVI requirements to provide visa sponsorship.

The NBI Partnership is an equal opportunities and disability confident employer. We are committed to attracting, recruiting and retaining the best talent, and welcome all applications.

The closing date for applications will be 7 June 2023. We encourage early applications as we reserve the right to close this advertisement early depending on the volume of applications received.