Main Purpose of the Job

The post holder is responsible for processing the monthly payroll for approximately 800 plus employees, over 6 payrolls, in a competent and professional manner.

Ensuring accurate and timely in-house payroll in accordance with contractual and statutory regulations. Responsible for dealing with new starters, leavers, processing the payment of salaries, overtime and allowances through a computerised payroll system. Providing advice to staff in relation to pay, tax, pension and NI.

Key Relationships

Reporting to HR Services & Payroll Manager. Working closely with other members of the HR Team, Finance and IT Departments.

External: HMRC, Aviva, NEST, JSS pension administrators, Sodexo Employee Benefits (childcare vouchers/Cycle to work).

Main Activities & Responsibilities

Percentage

Manage the PAYE process from start to finish
• New starters - processing new starters in a timely manner to ensure they are on the payroll system from day one.
• Processing monthly salaries, overtime, changes to contracts, extensions, hours etc. Liaise with HR colleagues with regards to contract changes.
• Processing leavers - acknowledging resignations, retirements, end of contracts. Advising of annual leave entitlement and processing statutory redundancy payments.
• Childcare Vouchers - ensure monthly vouchers are requested on time and payroll deductions processed.
• Cycle to Work - ensure monthly payments are processed and accurate records maintained.
• Ensure both contractual and statutory maternity payments are processed accurately.
• Employee Benefits - Ensuring joiners and leavers are processed.
• Month end processes/payroll checks.
• Process purchase of annual leave requests.
• Provide reports to HR Managers, senior management and auditors as required

80

Provide payroll advice and reports
• Provide accurate advice to staff regarding salaries, pensions, maternity pay, sickness entitlement, salary sacrifice schemes.
• Provide advice to HR managers and staff with regards to maternity, sick pay, pensions.
• Monitor sickness absence with regards to entitlement to paid sickness absence.
• Preparation of periodic and annual report data as required by HR Managers.

20

Other Duties
• To maintain the highest standards of confidentiality.
• To carry out other duties within the HR team as assigned by the HR Payroll and Services Manager, which are commensurate with the general functions of HR and grading of the post.

Education & Qualifications

Requirement

Importance

Five GCSEs (A-C), including Maths and English (or equivalent)

Essential

CIPP qualified

Desirable

Specialist Knowledge & Skills

Requirement

Importance

Is aware of, and complies with, information security procedures, including confidentiality and data protection at all times

Essential

Experienced Payroll Administrator who has managed UK payroll with minimal supervision

Essential

Comprehensive understanding of payroll processes from start to finish

Essential

Proven working knowledge of Microsoft packages, such as Excel, Word

Essential

Working knowledge of tax, NI, pensions and other deductions, together with an understanding of the relationship between payroll and finance

Essential

Understanding of contracts of employment and conditions of service

Desirable

Experience of using databases/recruitment systems and/or payroll systems

Desirable

Relevant Experience

Requirement

Importance

Providing advice to staff in relation to pay, tax, pension and NI

Essential

Proven ability to work on own initiative

Essential

Experience within a busy HR environment

Desirable

Interpersonal & Communication Skills

Requirement

Importance

Able to use a range of communication skills effectively when working with team, manager, senior staff and senior scientists and external contacts both orally or in writing

Essential

A team player willing to accept responsibility for contributing to the overall success of the HR team

Essential

Excellent time management skills

Essential

Awareness of need for confidentiality, tact, discretion and diplomacy

Essential

Proven organisational skills to meet a range of deadlines and prioritise work accordingly

Essential

Able to evaluate and develop own practice, reflect and identify self-development needs proactively

Desirable

Ability to write letters and reports as needed

Desirable

Additional Requirements

Requirement

Importance

Attention to detail

Essential

Promotes equality and values diversity

Essential

Awareness of information security procedures, including confidentiality and data protection/GDPR at all times

Essential

Able to present a positive image of self and the NBI Partnership

Essential

Willingness to work outside of standard working hours when required

Essential

Willingness to embrace the expected values and behaviours of all staff at the Partnership, ensuring it is a great place to work

Essential

NBI Partnership

The NBI Partnership provides non-scientific services to the John Innes Centre (JIC), Quadram Institute Bioscience (QIB), Earlham Institute (EI) and The Sainsbury Laboratory (TSL). All of these organisations carry out scientific research funded by the UK Government, European Union, Charitable and Industrial Sponsors. The Partnership employs around 140 staff to cater for the needs of approximately 1100 Research Staff, Students and Visiting Scientists who are all located in close proximity on the Norwich Research Park.

The John Innes Centre, Quadram Institute Bioscience, the Earlham Institute and The Sainsbury Laboratory are registered charities (No’s 223852, 1058499, 1136213 and 106550) and are Equal Opportunity Employers.

For more information about working at NBI Partnership, please click here.

Department

Human Resources

Group Details

This post is office based and sits within the Human Resources Team in the NBI Partnership Ltd. The NBI Partnership Ltd provides non-scientific services to John Innes Centre, Quadram Institute Bioscience, Earlham Institute and The Sainsbury Laboratory.

The Human Resources team provides support and guidance to managers and staff throughout the John Innes Centre, Qudaram Institute and The Earlham Institute, on everything to do with people. Services span the whole employment experience from recruitment, performance and absence management to training and development, pay and benefits and leaving processes. They work pro-actively alongside Science to ensure that people’s skills and potential are realised. The team are also responsible for ensuring that the Institutes are both legally compliant with Employment Legislation and following accepted best HR practice.

Living in Norfolk

• Visit Norfolk
• Schools in Norfolk
• Childcare in Norfolk

HR Payroll Advisor

The Norwich Bioscience Institutes Partnership (NBIP) has an exciting opportunity for a HR Payroll Advisor to join their busy Human Resources department.

Background:

The NBI Partnership provides an exciting and stimulating multidisciplinary environment in which to work. Set in 230 hectares of parkland, we are an equal opportunities employer with a comprehensive benefits package to include; competitive starting salaries, free parking, defined contribution pension scheme, generous holiday entitlement and excellent recreational and leisure facilities.

The Human Resources team provides support and guidance to managers and staff throughout the John Innes Centre, Quadram Institute and The Earlham Institute, on everything to do with people. Services span the whole employment experience from recruitment, performance and absence management to training and development, pay and benefits and leaving processes. They work pro-actively alongside science to ensure that people’s skills and potential are realised. The team are also responsible for ensuring that the Institutes are both legally compliant with Employment Legislation and following accepted best HR practice.

The role:

An experienced Payroll Advisor is required to process the monthly payroll for approximately 800 employees, over 6 payrolls. 

• Competent and professional with up-to-date payroll legislation knowledge including HMRC. 
• Handling queries and providing advice to staff in relation to salaries, tax, pensions, salary sacrifices and NI.
• Responsible for ensuring accurate and timely in-house payroll is processed in accordance with contractual and statutory regulations.
• The successful applicant would be responsible for dealing with all starters, leavers, changes, overtime and allowances via the payroll system.    
• Key contact for employee benefits scheme.

The ideal candidate:

The successful candidate will be an experienced Payroll Administrator who has processed UK payrolls with minimal supervision. The ability to work competently under pressure and to multitask is essential. Applicants should be proactive and highly organised with good time management skills and attention to detail. Excellent MS Excel and Word skills are essential.

Additional information:

Salary on appointment will be within the range £28,550 to £34,000 per annum depending on qualifications and experience. This is a full-time post which is office based and offered on a permanent basis.

We welcome applications from candidates seeking job-share, part-time or other flexible working arrangements.

The NBI Partnership is an equal opportunities and disability confident employer. We are committed to attracting, recruiting and retaining the best talent, and welcome all applications.

The closing date for applications will be 4 July 2025.  We encourage early applications as we reserve the right to close this advertisement early depending on the volume of applications received.